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Minutes of Steering Group Meeting
8th January 2018

Present: Martin Calvert (Chair), Adrian Coltman, Joan & Mervyn Clayton, Geoff Holden, Trevor & Diane Kitto, David Miles, Jenny Page, Steve Tyndale-Biscoe, Alison Finch.

  1. Apologies for Absence
  2. Minutes of the Meeting Held 4th December 2017
  3. Matters Arising
  4. Correspondence
  5. Action Mornings
  6. Lake Action Group (LAG)
  7. PAWS Work
  1. Trustees Report
  2. Co-op Community Fund
  3. FGVW Merchandise Sales
  4. Funeral of Mary Keynes
  5. FGVW FunDay 2018
  6. AOB
  7. Dates of Next Meetings

1. Apologies for Absence

Paul Ellis, Naomi Watts-Kitto, Adam & Carol Bull, Malcolm Robertson, Phil Meadley, Kay McDowell, Steve Jones-Blackett, Steve Johns, Paul Newton.

2. Minutes of the Meeting Held 4th December 2017

Agreed as a true record.

3. Matters Arising

  • Gill Boulton's "Art Advent Calendar" in the woods was very well received. It is hoped that perhaps something similar could be planned for Easter?
  • Kay McDowell and Steve Jones-Blackett attended the Allotments AGM and did a presentation.
  • The FGVW Christmas gathering at The Three Hulats was a success.

4. Correspondence

  • None.

5. Action Mornings

  • Sunday 10 December 2017
    There were 17 volunteers. Tree cuttings were cleared from around the Bath House, beech trees were thinned, litter picked and piles cleared from "Audrey's Meadow".

Future Action Mornings

Proposed dates and tasks (subject to change):

  • Sunday 14 January 2018
    Volunteers to meet at carriageway near the jetty by the lake. Work will include clearing overhanging lake branches, thinning beech trees, raking "Adrian's Meadow", clearing pile from "Martin's Meadow" and litter picking.
  • Sunday 25 February 2018
  • Saturday 24 March 2018
  • Sunday 29 April 2018
  • Sunday 29 May 2018

6. Lake Action Group (LAG)

Guest - Alison Finch

David Miles introduced Alison Finch who has offered to look at the valley as a whole and consider the Management Plan, after being approached by David.

Alison has 6 years experience including working with communities, Holbeck and Hull. She will consider the visions for Gledhow, long term plans, heritage aspects and amalgamate these with previous work. Aims include improving the sense of arrival, seeing the lake in good condition, and furthering a social management plan involving design.

Long term visions will be considered rather than a short-term piecemeal approach, and the idea is not to regurgitate what FGVW do already.

Martin Calvert commented that a robust management plan would be good for FGVW volunteers to refer to when explaining activities. Alison pointed out that a master plan will help with funding applications, grants for signs, etc.

David said to step back to produce a vision for 2020 onwards.

Adrian Coltman suggested promoting bluebells by cutting back holly and brambles.

Alison wants ideas and an anecdotal record of what has been done. Adrian suggested a walk through the woods with volunteers accompanying Alison. Geoff Holden mentioned the Brackenwoods and the litter problem. It was agreed that nice fencing and boundaries with signage may help.

It was agreed that a walk would take place in February with Alison and volunteers.

Hydrology Report

David Miles presented a hydrology report. The Group needs to consider what to do with the silt from the lake. To take it away would cost upward of £500,000. Spreading on site would be much cheaper and possibly more acceptable option.

Hafren Water assisting with advice on silt and silt traps, regarding the effect on flooding, peak flows, etc. Plastic boons, wooden boons, their effectiveness, possible vandalism, the right look aesthetically, etc. are all being considered.

A meeting with the Wades Trust is coming up, but the Group is waiting for detailed design proposals.

Funding, been turned down for 3 recent bids.

There will be a meeting with the local Co-op store manager to discuss promoting FGVW as one of their charities of 2018.

The Group is waiting for the result of a public vote from Trans Pennine Express for funding.

ASDA are considering funding but need Health and Safety assurances.

Martin Calvert suggested looking at repairing the existing silt traps. Silt traps can be maintained by FGVW volunteers.

The Group needs to clear trees overshadowing proposed reed bed area. The remaining silt at bottom end of the lake has not yet been cleared due to cost considerations.

7. PAWS Work

The pollarding/felling work looks good. The Forestry Officer will be ordering trees to be planted by FGVW at an Action Morning. There was positive feedback on the notices displayed in the area regarding the proposed work. Geoff Holden noted a family reading the notices at Christmas with a positive effect.

8. Trustees Report

The next meeting will be at the end of January.

9. Co-op Community Fund

FGVW are one of their nominated charities for 2018. There will be a further report after the meeting with the Co-op store manager.

10. FGVW Merchandise Sales

Only 4 packs of 2017 Christmas cards remain and 2 from 2016. With £2,600 from Christmas sales and £1500 from other events, we have sales of approximately £4000 for the year - an excellent effort.

11. Funeral of Mary Keynes

The details of Mary Keynes's funeral were announced. Mary was a great supporter of the FGVW, especially throughout the early years.

12. FGVW FunDay 2018

The FunDay will be on the agenda for the February meeting. The date has been set as Saturday June 16th. Steve Johns is starting to arrange permissions. Thinking caps on please!

13. AOB

  • Joan asked if anybody had a set of old maps in their custody.
  • The Group agreed that they would open the field to the public to coincide with the National Meadows Day on July 7th 2018.
  • David asked if the Group could plan a few events such as Bird Walk, Bat Walk and/or Fungi Walk.
  • Trevor and Diane noted and questioned a gent using a chain saw in the woods. He said he had permission but left hurriedly when challenged.
  • The fallen wood from the PAWS work is to be left in situ.

14. Dates of Next Meetings

  • Action Morning - Sun 14 Jan 2018
  • Steering Group Meeting - Mon 19 Feb 2018 (Gledhow Sports & Social Club)
  • Action Morning - Sun 25 Feb 2018
  • Steering Group Meeting - Mon 19 Mar 2018 (Gledhow Sports & Social Club)
  • Action Morning - Sat 24 Mar 2018
  • Steering Group Meeting - Mon 23 Apr 2018 (Gledhow Sports & Social Club)
  • Action Morning - Sun 29 Apr 2018
  • Steering Group Meeting - Thu 17 May 2018 (Gledhow Sports & Social Club)
  • Action Morning - Sun 20 May 2018

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