 |
< Go back to Minutes menu
Minutes of Steering Group Meeting
Present: Adrian Coltman (Acting Chair), Joan & Mervyn Clayton, David Miles, Geoff Holden, Trevor & Diane Kitto, Adam & Carol Bull, Steve Jones-Blackett, Steve Johns, Phil Meadley, Jenny Page.
Martin Calvert, Malcolm Robertson. 2. Minutes of the Meeting Held 19th March 2018 Agreed as a true record.
Future Action Mornings Proposed dates and tasks (subject to change):
The public consultation was highly successful and around 80 people attended. There was overwhelming support for the proposals. The survey and presentation provide hard evidence to help with the Lottery Fund application. Steve JB is investigating the issues around VAT if we are successful. He is working with Groundworks and HMRC. The Lottery Fund application will be sent out this week and we should hear within the next 10 days if we have been successful in proceeding to stage 2. Mark Jackson has been in contact. He is a drone pilot and has met with David to offer his services to do some high level phots and videos for the Lottery Fund bid. He has also offered to do some before and after pictures when the work is being carried out. Rachel Moore, Masters Student, is looking at low tech solutions for silt further up the beck. She will give a copy of her Masters report to the group when completed. Sarah from Water Today has been in contact regarding the silt trap above the island and is producing a design. David has also been in contact with Duffy's about levelling the ground where the silt was put. James Coburn from Flood Risk Management organised clearance of the first silt trap but he has now left the area. Someone at the public consultation asked what "Plan B" was if we don't get Lottery funding. The Group will look to find out if we can apply for Landfill Tax money but this will be less money. We'll need to submit multiple bids. The funding limits have recently changed from £80k to £750k. It has to be a project of regional significance and in partnership with others. There have been no Trustee Meetings since the AGM. 8. The Silt Traps - Emptying/Disposal/H&S/Planting Adrian and Joan raised issues with volunteers clearing the silt traps. It was acknowledged they were doing a great job and this was not to curb enthusiasm but thought needed to be given to the possibly hazardous material in the silt traps getting on volunteers clothes and on skin. The Group needs to consider health and safety. Joan also referred back to the risk assessment and what we needed to do. Steve suggested that they could be cleaned manually, mechanically or by pumps. This will be discussed by the LAG who will present a plan to the Group on the best way to do this. It would form part of the LAG plan concerning regular maintenance for the lake. 9. Woodland Management Plan - Alison Finch Ally went for a walk around the woods in February and has also listened to everyone's concerns. She provided a summary of the items in her report and suggested where we could make improvements. She noted that we had invasive bamboo in the woods and there was some woodland erosion. She suggested that the entrance ways could be improved and there were ecological concerns such as improving the beech. There were also historical considerations. She has turned her report into a strategy as the woods are well used and well looked after. The Group are doing all the right things but we could improve on slope erosion, invasive species and the lake. She highlighted specific areas to help enhance the experience for people walking through the woods.
The Group were very impressed with the strategy and said it would also help to get small pieces of funding for some of the specific ideas. The Open Meadows Day will be on 7th July. The Group thanked Mervyn for putting the sign back up in the new field. Joan raised the need to look at the small pond and boggy area in the field. The Group did look at extending it but it can't be done at present due to tadpoles. Naomi is looking into producing new FGVW Christmas cards for this year. Morley Exotic Animals and the Birds of Prey are no longer in business. Steve looking for alternatives. A "mobile farm" and Hope Pastures were suggested. The Chapel Allerton Allotments Association and the Gledhow Valley Conservation Area Group have confirmed. The parachute game is booked. Everyone is collecting books for the book stall. Steve J has passed a paper copy showing required updates to the poster to Adam. Adam to send electronic version to Steve J-B who can print the posters and will get a competitive quote for printing the flyers. There was a suggestion to send the flyers to the Academies involved in the Lake Project. David to call and check with them. It was agreed to put up the posters mid-May and the flyers would go out after half term. Any prizes for the tombola can be passed on to Adam, Carol or Joan. 13. General Data Protection Regulation (GDPR) Adam has been researching the impact of GDPR on the Group. Some changes have already been made but we need to look at the paid membership process. People need to be told what data we have, what we are doing with it, how long we keep it and how they can request for it to be deleted. We need to also ask them about the use of cookies on the web site. Adam has started doing a mini report and will share it with the Group when finished.
|
| ||
 |