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Minutes of Steering Group Meeting
Present: Martin Calvert (Chair), David Miles, Trevor & Diane Kitto, Carol Bull, Geoff Holden, Steve Jones-Blackett Joan & Mervyn Clayton, Jenny Page, Adrian Coltman, Kay Woodward, Andy Collier.
Adam Bull, Naomi Watts-Kitto, Paul Ellis. 2. Minutes of the Meeting Held 22nd October 2018 Agreed as a true record.
Future Action Mornings Proposed dates and tasks (subject to change):
David provided the Group with an update. The Lottery bid has been completed and is waiting to be signed off at the next Trustees Meeting. The trustees have been looking at it in advance so there shouldn't be any delays. The Co-op funding has ended and the Group will get £5,200. There will be a pay-out celebration day on 24th November so Martin, David and Steve are going to go into the branch to talk about their work. Adrian to supply David with the display boards and banners. The decision on funding for on-going maintenance for the silt traps is due this week and is required in writing. Steve asked if we could re-visit the silt traps with a group of volunteers, with the appropriate clothing and risk assessments, to see if the work done in February is working correctly. One of the contractors the Group previously contacted about work around the lake has been in touch to see if we still require his services as he has set up another company. It is likely that we will as we need to obtain quotes form 3 different companies as part of the tendering process. The Lottery grant people would like to see how a "job taster" scheme would work with the contractor on the lake project. Asda has confirmed that FGVW are their chosen Community Fund charity for January. This will be for £500. David has been looking at crime figures in the area around the woods to see if they have increased or decreased. There have been reports of assaults and sexual assaults in the area but not in the woods. Chapel Allerton in Bloom received funding from Leeds Community Fund have got 20 fruit trees to plant. They have asked the Group how they feel about planting them in the FunDay field. They would have to get permission from Leeds City Council as it is their land but the Group were pleased to be asked. The Group decided that it would be good to put them in the triangle area near the cycle lane or along the end of the field near Gledhow Valley Road in a cluster. Consideration needs to be given to accessibility and grass cutting. Permission will need to be given by Leeds City Council and the Highways Commission. All the meadows have been cut apart from the main field. Kay has met with DB landscapes and he quoted £400 to cut the meadow but not take away the grass. He didn't think cutting it would be the right thing to do. Also, the grass can not be baled as it is the wrong sort of grass. There are wildflowers in the meadow which mean that it has been grazed in the past. The Group need to consider different maintenance methods and if they want to keep the wildflowers it may need to be grazed again. Kay has spoken to Urban Buzz and Meanwood Valley Farm about the possibility of putting livestock in the new field. The Group had concerns over liability for the animals, insurance and transporting the animals. Kay to investigate further and ask Meanwood Valley Farm for advice. The Group also plan to remove the piles of debris in the meadow at a future Action Morning. The Trustees Meeting is on Monday. They will be adopting Health & Safety and Equal Opportunities policies. 10. Christmas Fairs/Sales/Cards A volunteers rota was used at the last event which worked very well so the same method will be used at the Oakwood Artisan & Craft Fair this Saturday. The event is from 10am to 3pm. Adrian and Jenny to cover 10am-12pm, Kay covering at 1pm and Joan and Mervyn from 1pm to 3pm. There is another event on 8th December which goes on until 5pm. A pop-up stall in Chapel Allerton was proposed for that day instead and 9th December proposed for a pop-up at The Three Hulats. Martin suggested the following dates for Action Mornings: Sunday January 30th 2019, Sunday February 10th 2019, Saturday March 23rd 2019, Sunday April 28th 2019. He also suggested changing the Steering Group Meeting night from Monday to Tuesday. The club is very popular for meetings on Mondays but Tuesdays are quiet. The Group need to think about it and see if they can still attend if the day changes. Martin and Adrian are going to the Gledhow Sports & Social Club on 27th November to play snooker. All other members are welcome to join them.
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