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Minutes of Steering Group Meeting
Present: Martin Calvert (Chair), Trevor & Diane Kitto, Adam & Carol Bull, Jenny Page, Adrian Coltman, Joan & Mervyn Clayton, David Miles, Steve Jones-Blackett, Geoff Holden.
Stephen Tyndale-Biscoe, Naomi Watts-Kitto. 2. Minutes of the Meeting Held 10th September 2019 Agreed as a true record.
None.
Future Action Mornings Proposed dates and tasks (subject to change):
6. Heritage Lottery Fund - Heritage On Your Doorstep, Lake and Community Engagement David gave an update on the lake project and the community engagement events. The Eversheds application has been accepted following a content evaluation. There was some clarification over security and potential failed planting. A pre-meeting has been set up with Ebersford tomorrow to agree terms and set some dates. The Council are doing some tree work which will finish tomorrow. David is meeting with the Ward Councillors on Friday afternoon to explain what is happening in their areas. David has produced a briefing for comment. There is a Fungi Walk on Saturday 26th October 10am-12pm. It has been published on the Eventbrite website and social media and the (free) tickets are going well. A plan will be drawn up for walks for next year and David asked the Group for ideas. The Rangers get booked up quickly so this needs to be done soon. Suggestions included birds, foraging, trees, night sky and more bush craft events. Gareth Mir from TCV at Hollybush Farm is to run an adult bush craft session. Bankside School would like to do a kids/adults intergenerational art group in the woods. Hillcrest want to do a bush craft and foraging day and to plant some new hedgerow in the woods. Gledhow Primary School want to do 3 session and do walks in the woods. The TLC Café photography exhibition will take place on 23rd November. David is currently framing the photos and has a meeting tomorrow. When the work is completed on the lake we need to collate community views. David has put together a questionnaire ready. We will need to monitor the site before, during and afterwards and then send the questionnaire. We already have some drone footage. Adrian suggested gathering views at the annual FunDay and after the changes have started to take shape. The Group also need to liaise with Leeds City Council during and after the works regarding safety around the lake. The Group are committed to reporting anything that happens during the project to Leeds City Council in a monthly report. Wykebeck TCV are doing some work with crayfish and flood elevation. David is arranging to view the crayfish as a potential future project for the lake. The Leeds Park Fund closing date is the 8th October for a potential grant of £2,500. David suggested a project to sort out the silted-up pond. The Group agreed as it would be a self-contained project. David passed drafts of two information boards around the Group, one on historical sites in Gledhow Woods and another on the wildlife and plants of Gledhow Lake. Naomi and Geoff have fed back comments already and comments from the rest of the Group and welcome too. A third information board will be drafted up on Beck Pasture. One of our members suffered damage to his bike and cycle helmet while in the woods. This has been reported to the police as the Group has been made aware of other incidents including stones being thrown at passing cars and vans. The newly planted fruit trees have also been badly damaged. The Group are urging the community to be vigilant and report any and all incidents to the police by phoning 999 or 101 depending on the urgency and type of offence. There was a also a discussion about working in the woods and members were urged not to work alone. Some of the work planned for certain areas of the woods has been put on hold as there is a concern that it would get damaged. 9. Heritage Open Day - Bath House 15th September There were 103 visitors to the Bath House and the plant sale raised £297 with some of the money to be given to the Chapel Allerton Cemetery to buy seeds and plants. Jenny also raised £141 with a table top sale outside her house. Next year the Group decided that we needed a theme to encourage new visitors to the Bath House. There will be a Trustees meeting in 3 weeks to update the policies etc. Steve JB, Dave and Adam discussed updating the leaflets. Adam suggested stripping out the information currently on the back page, putting the social media logos at the bottom and adding in new photos. Dave also wants to change the map to include the meadows. Adam and Steve to get together to do a prototype. Dave suggested adding in logos from our sponsors too. Adam suggested removing the benches. 12. Meadows Cutting / Raking / Seeding - Update The Group now have 6 meadows to care for. Two by the Bath House have been cut and are now completed, Beck Meadows needs to be raked several times. Steve JB asked the Group if we thought we had too many. The Group do not believe so and although a lot of time is being spent on them this year including trying out new ways of doing things, it is hoped that they will become self-sustaining and just need cutting a raking once a year. There is just some finishing off to do. Trevor has been busy fixing the wooden rakes. Steve JB offered to get some quotes for storage. The Group has also had an offer to store some of the marquees in a cellar which will need to be checked to see if it is suitable. 14. FunDay/HLF Project/Haymaking Celebration 25th October The Three Hulats has been booked for Friday 25th October at 7.30pm. There will be a buffet and drinks for the volunteers involved in the FunDay, Heritage Lake Foundation project and haymaking. The Oakwood Lights switch-on event is on 9th November between 12 and 8.30pm. Joan has split it into 4 shifts and needs 2 volunteers for each shift. Set up is from 11.30am. Oakwood Farmers Market is on 16th November between 8.30am and 1pm. There will be 3 shifts lasting 1.5 hours each. The Group may do a couple of pop-up events as in previous years. Joan asked Members to take some packs of Christmas cards to sell too.
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