 |
< Go back to Minutes menu
Minutes of Steering Group Meeting
Present: Martin Calvert (Chair), Joan & Mervyn Clayton, Trevor & Diane Kitto, Adam & Carol Bull, David Miles, Geoff Holden, Stephen Tyndale-Biscoe, Jill Darlington, Jenny Page.
Steve Jones-Blackett, Adrian Coltman, Naomi Watts-Kitto, Paul Ellis, Teresa Williams. 2. Minutes of the Meeting Held 11th December 2019 Agreed as a true record. None. None.
Future Action Mornings Proposed dates and tasks (subject to change):
David gave an update on the lake project and the community engagement events. As part of the Lottery project the Group are putting 3 new seats around the lake. David passed around details of 3 types of bench that have high backs and are suitable for the elderly or those who require back support. The Group agreed on some 4-slat wooden seating. Joan suggested making these "Happy to Chat" benches to combat loneliness and invite people to talk to others. The Tree Council grant has been received for the hedging work. The hedging project has proved very popular and effective in getting engagement from the local school children and it's hoped the Group can do something similar again. The Group will look for other areas in the woods that would benefit from some hedging. The Art School starts this week with a visit in the woods by the school and the care home. The art work will be displayed around the lake on the lake celebration day. The artwork has been completed on the 3 information boards. They should be delivered ready for installation during the first week of February. David asked the Group if they would like to do a formal unveiling once they had been put in and arrange for the press etc. to attend. TCV will be doing a volunteering day in the woods on 30th January. They offered to do any work around the lake. Martin suggested that they put the dust on the path. Following the grant from the Leeds Park Fund for the pond renewal project, a quote has been obtained from Eversheds which is greater than the funding we have. David suggested we either apply for more funding, ask the Leeds Park Fund if we could alter the plans and still use the funding or alternatively return the money. Martin agreed to discuss this with the trustees and agree on the best course of action. David and Adam had discussed the changes for the FGVW leaflet and Adam provided an example of the changes at the meeting. There are still some pictures to add to the back page but the meadows have been put on the map and the bench locations removed. Additional information on the lake has also been added, as well as the logos for those who have provided funding for the lake project. Hillcrest School has asked the Group to help out with an orienteering event in the woods. David has contacted the Park Rangers who have agreed to do it. The funding for the Ranger will be met out of the lake project funds as agreed. David is putting together a walking group timetable. He has a meeting tomorrow with the RVS volunteering service and a dementia group. Louise Gibson is helping to encourage young people into conservation work. She is going to share her experience of setting up a boot camp. There has been some correspondence regarding the litter in the outflow area of the lake. Bottles and litter have been collecting in the area for some time. David has received agreement in writing that it will be cleared. At the last meeting Martin circulated a paper that was used with the meeting with Eversheds that covered a range of ideas on what we could do around the lake. The Group need to agree what we want to do and find additional money for some of the ideas. Martin agreed to pick this up with the Trustees. The Lake Open Day will have refreshments and information on the work done on the lake. It was decided to do this in May, date to be confirmed. 8. Trustees Report - Lake, Future Projects, Constitution, Agendas At the Trustees Meeting in January the Trustees discussed the lake project in detail and how the project had operated. They also discussed future projects and decided that a more formal approach is needed. Martin asked the Group to think about what they would like to do in the woods. The lake project could continue or members could come up with other ideas. Any ideas to be taken to the AGM for discussion. AGM to be on 24th March at Gledhow Sports and Social Club. Geoff has looked at the Constitution in some detail and raised some good points with the Trustees. Following discussion by the Trustees it was proposed to change the Constitution at the AGM including imposing conditions on who can apply to be a trustee and to change the financial year. It was also agreed that the agenda and any supporting papers would be sent out prior to the Steering Group Meetings and Trustee Meetings.
|
| ||
 |